Administrative Systems Specialist (Maternity Leave)

[Administrative Systems Specialist (18-month Contract - Maternity Leave Coverage)](#)

[Baker Tilly Canada](# "Baker Tilly WM LLP is an independent audit, tax and advisory firm in Vancouver.")

Toronto ON

full-time

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Administrative Systems Specialist to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

Your role:

Project Management

• Oversee databases, information systems, and office templates/manuals
• Collaborate with leadership to enhance the practice management system (STAR)
• Maintain expertise in firm-wide tools, processes, and databases
• Identify and resolve issues with effective solutions
• Develop and implement long-term plans aligned with firm goals

Training & Development

• Partner with L&D to create educational materials
• Lead new hire orientation and onboarding
• Design and deliver training programs (e-learning, video, FAQs)
• Facilitate courses on key systems (CaseWare, STAR, ShareFile) and monitor effectiveness

What you bring to the table:

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field
• 2–3 years of experience in audit, assurance, or professional services environment
• Strong knowledge of project management tools, databases, and information systems
• Proficiency with CaseWare, STAR, ShareFile, or similar platforms
• Experience designing and delivering training programs and onboarding new staff
• Demonstrated ability to coordinate workflows, schedules, and team support in a fast-paced environment
• Strong leadership and mentoring skills with experience supporting recruitment and retention
• Excellent problem-solving, organizational, and communication skills
• Commitment to high standards of client service and compliance with firm policies

What’s in it for you?

• Career Growth opportunities
• Competitive total compensation package including extended health care, dental and group life benefits
• Family Benefits - parental leave top-up program for new parents
• Health and wellness spending account.
• Vacation (3 weeks per year)
• Continuing Professional Development courses are provided as well as numerous informal training and development opportunities. The Firm will also reimburse you for approved professional development fees and membership dues
• An open-door culture promoting interaction with all staff levels, including partners
• A fully stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
• Overtime meal and parking reimbursements
• A smart casual dress code (client/day specific)
• Client referral, employee referral, and vehicle purchase incentives
• Many entertaining social events throughout the year

Where you’ll work:

Toronto, ON

Job type:

Temporary, Full-time (18 month contract)

Your schedule:

Monday to Friday

Baker Tilly is fair and competitive when it comes to rewarding our people. We regularly benchmark across a variety of positions, industries, sectors and levels. Our total rewards philosophy is rooted in recognizing people's unique contributions and rewarding the value that they deliver. Along with a competitive base salary we offer comprehensive benefits and perks, performance bonuses and flexible hybrid work. For more information on our Total Rewards click

here

!

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position status:

• Existing Vacancy: This job posting is for an existing vacancy within our organization. The position has become available due to an upcoming maternity leave and we are actively seeking a qualified candidate to fill this role.

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

#PeopleFirst

Join our team

Apply now

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Baker Tilly Canada Cooperative is a member of the global network of Baker Tilly International Limited, the members of which are separate and independent legal entities. Baker Tilly Canada refers to the association of member firms of Baker Tilly Canada Cooperative, each of which is a separate and independent legal entity.